Arts in One helps community orchestras keep the administrative details of a concert connected: who is involved, when they are needed, where they sit, and what the audience can book.
Keep the roster ready for each program
Maintain instrument, section, chair, and member-status records. Import existing roster data, review duplicates, and correct assignments before inviting members to use the portal. Keep substitute contacts available, then add a hired performer to the active roster when they need a seating assignment.
Coordinate rehearsal and concert availability
Collect responses for rehearsal and concert dates, review conflicts, and follow up on unanswered requests. Keep event details and assigned materials current so members know what to prepare. Your team makes replacement decisions and follows up with the people involved.
Explore the seating-chart tools or use the orchestra layout guide to prepare your stage plan.
Bring the concert details to your members and audience
Keep dates and assigned music or media available through the member portal. Prepare concert programs from the repertoire records your team maintains. For ticketed concerts, configure sales against the scheduled event and review the public page before announcing it.
See concert ticketing for admission options, payment setup, and the door workflow.
Plan the rollout around your current process
Start with the records and workflows your team needs first. Member dues, fundraising, and payment records can be discussed alongside the core concert workflow. Bring your current tools to a demo so we can distinguish supported imports from integrations and confirm plan requirements.
Frequently asked questions
Can we import our orchestra roster?
Yes. Supported roster imports include CSV and Excel .xlsx files, with column mapping and duplicate review. Check the import template before preparing your file.
Does Arts in One decide who should sit where?
No. Administrators assign active roster members in the stage-map builder and publish the reviewed chart.
Are professional service and compensation workflows included automatically?
No. The broader Professional Operations workflow is a separately enabled pilot. Confirm available features and access during your demo.
Keep reading
Explore Arts in One
Walk through an orchestra concert with us.
Bring a roster, rehearsal schedule, and your main administrative questions to a tailored demo.
Request a demo